Tender & Documentation Coordinator

2 червня 2026

Tender & Documentation Coordinator

віддалено

About the Role

We are looking for a highly organized and detail-oriented specialist to support our team with tender processing, documentation preparation, and submission management across European, UK, and US markets.

This role is focused on working with tender platforms, analyzing procurement documentation, preparing submission packages, and ensuring all tender requirements are completed accurately and on time.

The ideal candidate is attentive to detail, structured, fast-learning, and comfortable working with large volumes of documentation and deadlines.

Key Responsibilities

Search and monitor tender opportunities on procurement platforms across Europe, the UK, and the US
Register and maintain company profiles on tender platforms
Analyze tender requirements and procurement documentation
Identify key qualification criteria and required submission materials
Prepare, structure, and organize tender documentation packages
Coordinate document collection internally with relevant stakeholders
Submit tender applications through procurement platforms
Track submission deadlines and maintain tender status records
Work with templates, compliance documents, forms, declarations, and supporting materials
Ensure accuracy, completeness, and consistency of all submitted documentation

Required Skills & Qualifications

Experience working with tenders, procurement documentation, bids, or administrative documentation
Strong attention to detail and high level of accuracy
Ability to quickly understand and process complex documentation
Excellent organizational and time-management skills
Ability to work independently and meet strict deadlines
Strong analytical and structured thinking
Confident user of Microsoft Office tools
Experience working with documents, forms, spreadsheets, and online platforms

Nice to Have

English level: B1+
Experience working with international tender platforms
Ability to effectively work with AI tools for research, documentation preparation, data structuring, and process optimization (ChatGPT, Claude, AI assistants, etc.)
Understanding of procurement procedures in Europe, the UK, or the US
Experience in IT, SaaS, or B2B service companies

We Offer

Competitive compensation up to $1500 net
Opportunity to work with international tenders and global markets
Professional growth in procurement and bid management
Flexible and dynamic work environment
Work with an experienced international team

Ideal Candidate Profile

We are looking for someone who:

Notices small but critical details
Can structure and organize information efficiently
Is proactive and responsible
Learns quickly and adapts to new processes
Feels comfortable working with documentation daily
Can maintain accuracy under deadlines